Increasing Personal Productivity

Most people find that they wish they had more time in a day. This workshop will show participants how to organize their lives and find those hidden moments. Participants will learn how to establish routines, set goals, create an efficient environment, and use time-honored planning and organizational tools to maximize their personal productivity.

At the end of this workshop, participants should be able to:

  • Set and evaluate SMART goals
  • Use routines to maximize their productivity
  • Use scheduling tools to make the most of their time
  • Stay on top of their to-do list
  • Start new tasks and projects on the right foot
  • Use basic project management techniques
  • Organize physical and virtual workspaces for maximum efficiency
  • Take back time from e-mail and handheld devices

Course Outline:

Module One: Getting Started


Housekeeping Items

The Parking Lot

Workshop Objectives

Module Two: Setting SMART Goals

The Three P’s


Prioritizing Your Goals

Evaluating and Adapting

Module Three: The Power of Routines

What is a Routine?

Personal Routines

Professional Routines

Six Easy Ways to Simplify Your Life

Module Four: Scheduling Yourself

The Simple Secret of Successful Time Management

Developing a Tracking System

Scheduling Appointments

Scheduling Tasks

Module Five: Keeping Yourself on Top of Tasks

The One-Minute Rule

The Five-Minute Rule

What To Do When You Feel Like You’re Sinking

Module Six: Tackling New Tasks and Projects

The Sliding Scale

A Checklist for Getting Started

Evaluating and Adapting

Module Seven: Using Project Management Techniques

The Triple Constraint

Creating the Schedule

Using a RACI Chart

Module Eight: Creating a Workspace

Setting Up the Physical Layout

Ergonomics 101

Using Your Computer Efficiently

Module Nine: Organizing Files and Folders

Organizing Paper Files

Organizing Electronic Files

Scheduling Archive and Clean-Up

Module Ten: Managing E-Mail

Using E-mail Time Wisely

Taking Action!

Making the Most of Your E-mail Program

Taking Time Back from Handheld Devices

Module Eleven: Tackling Procrastination

Why We Procrastinate

Nine Ways to Overcome Procrastination

Eat That Frog!

Module Twelve: Wrapping Up

Words from the Wise

Lessons Learned

Completion of Action Plans and Evaluations